The meeting minutes are the official record of the discussions, decisions, and actions defined during the meeting. Publishing them in Atlas ensures transparency, organization, and a history of decisions, in addition to facilitating follow-up by participants and supporting good governance practices.
In Atlas, the minutes can be created directly on the platform or uploaded.
Creating meeting minutes in Atlas
1- Access the desired meeting.
2- Click on “Create New” (available when the meeting status is “Ready to be held” or “Meeting held”).
3- Click on “Import meeting data” to use the suggested template or on “Write a new one” to create the minutes from scratch.
4- Apply the necessary formatting.
5- Click on “Publish minutes”.
Uploading meeting minutes
1- Access the desired meeting.
2- Click on “Upload minutes” (available when the meeting status is “Ready to be held”).
3- Select the file and click on “Confirm upload”.
4- Finally, click on “Publish minutes”.
Important information
Only the meeting owners can create, edit, upload, or publish the minutes.
When the minutes are published, the meeting participants receive an email notification.
If a member has restricted access to any agenda item, they will not be able to view the minutes.
If minutes with existing signatures are uploaded and the “Protected PDF” option is selected, the signatures will not be displayed in the portal preview.
After publishing the minutes and concluding the meeting, remember to click on “Finish” and select the option “Include the minutes in the Bluebook” so that they are added to the meeting materials.