NEW: Understand the "Meeting Minutes" Feature

Exclusive to the Enterprise plan, the "Meeting Minutes" feature centralizes all published minutes within the company's environment on the Portal, including document history and filters by "Boards/Projects" and "Period."

Within this feature, the "Minutes Book" stands out as an essential tool for corporate governance. It serves as an official and detailed record of decisions and discussions held during governance body meetings, such as the board of directors and shareholder assemblies.

The minutes book ensures transparency, accountability, and legal compliance, providing a clear history of the deliberations that guide the company's management. Additionally, it is indispensable for auditors and regulators and can be used in litigation cases to verify the decisions made by the company.

To understand the features:

1. The panel displays the categories "In Progress," "Published," "Pending Signatures," and "Signed," indicating the quantity and current status of the minutes on the Portal.

   • In Progress: The document is in the creation phase and has not yet been finalized.
   • Pending Signatures: The document has been finalized but is still awaiting the responsible parties' signatures.
   • Signed: The document has been duly signed by all necessary parties.
   • Published: The document has been finalized, signed, and made publicly available on the Portal.

2. The "Document History" tab displays all the documents available on the Portal, allowing you to view the status of each one:

   • Canceled: The document has been invalidated and will no longer be considered.
   • Awaiting Signature: The document is ready but awaiting the signature of one or more parties.
   • Signed: The document has been signed by all necessary parties.
   • Pending Signatures: The document has been finalized but is still missing the signature of one or more parties.
   • Published: The document has been fully processed and is available for consultation.

3. The "Generated Minutes Books" tab contains the Minutes Books already created on the Portal.

4. The "External Document Upload" function allows you to import external documents into Atlas to be included in the "Minutes Book."

In the "Document History" tab, you can perform various actions related to the minutes and documents. Below, I explain each of the options available when clicking the three dots next to a document:

• Request Signature: Allows you to initiate the signature collection process for the selected document.
• Delete Document: Gives you the option to permanently remove the document from the system.
• Download Document: Enables you to download the document to your device, allowing for local storage or distribution through other channels as needed.
• Signature Board: Displays the current status of pending or completed signatures for the document.
• View Meeting: Allows you to access the details of the meeting in which the minutes were discussed.

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