How to invite an external member to be responsible for an item on the agenda of a meeting?

To add an external guest to be responsible for an agenda item:

1. Enter the meeting where you will add an external member responsible for an agenda item.
2. Click on the "Add Agenda Item" option
3. Type the title of the agenda item
4. Click on "Next" and type the name or search by e-mail of the invited person who will be responsible for the agenda item (if the guest was previously saved, it will appear in the list); if he is a new guest click on the "Add User" option
5. Click on "Next", inform what the duration of the guideline will be and finish

IMPORTANT: When in your meeting you have guests responsible for an item on the agenda, you have to make sure to enable the option "Send invitation to participants and guests" so that you have the option to write the name and email to where the guest will receive the link of the videoconference.

It is necessary to know that the guest will not have access to any content within Atlas, will only be able to access the meeting link and agenda title, if selected by the owner.

If you are a guest who is not yet saved on the portal, simply click on “Add new user”, include the name and email so that the guest receives the invite:

Important: Only the title of the agenda will be available in the guest invitation if the meeting invitations were generated with a video conference link:

To confirm the sending of the agenda title to responsible external guests, simply select the "Send agenda title" option when creating the agenda:

When the guest receives the invitation, they will be able to see the title of the agenda in the email:

(Gmail):

(Outlook):

To add attendees to the entire meeting, follow these steps: How to add guests on a meeting?

If you plan to add a guest listener to a specific agenda, see the step-by-step guide: How to include a guest on a meeting agenda?

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