The Notetaker was developed to ensure:
Security of the recorded information;
Integrity of the transcription;
Reliability of the final meeting content.
When there is a prolonged absence of activity (silence or an empty room), the system interprets that the meeting has ended and automatically stops the transcription.
This behavior is intentional and prevents:
Improper recording of informal or parallel conversations;
Capture of background noise;
Fragmentation or inconsistency in meeting processing;
Risks related to confidentiality and information governance.
After this automatic termination, the transcription is definitively closed and cannot be reopened or supplemented.
Notetaker Behavior
The Notetaker monitors presence and activity during the meeting.
If it remains alone in the room and does not detect interaction or audio capture for a certain period, it understands that the meeting has ended and automatically disconnects.
Important:
In this situation, the bot does not return automatically.
Correct procedure in case of a break:
Whenever there is a prolonged break, you must:
Manually remove the Notetaker from the meeting (kick it out);
After this action, the “Join with Notetaker” button will become available on the platform;
When the meeting resumes, simply click on “Join with Notetaker” for it to start recording again.
This procedure is essential to prevent automatic termination and loss of transcription continuity.
Conclusion
To ensure stability and continuity in the transcription:
Always remove (kick) the Notetaker during long breaks;
Use the “Join with Notetaker” button when resuming the meeting;
Avoid leaving the bot alone in the room for extended periods.
Following these guidelines reduces errors, protects information, and ensures greater efficiency in the transcription process.